Let’s define the various groups the will make up the project. For example, how many functional teams will be used? What will the technical team look like? Who will be on the steering committee? This is a good time for an activity. Use an organization chart format and define what your project organization will look like. Think about the client and the consultant team members and the line of decision making or issue resolution.
Who are some of the players? Steering Committee, what will the membership consist of and who will
have the final say in determining membership.
your success. Will you have a dual Project Manager role, one client and one consultant?
Some of the other team members to consider would be:
· Operations
· HR
· Purchasing
· IS/IT
· Management
· Development
· Materials
· Quality
· Finance
· PMO
· Consulting Project Manager
· Consultants/Functional/Technical
Let’s consider some of the Roles and Responsibilities that may be identified for your team. Remember every client has different requirements for their particular industry. Consider each of these as you facilitate the workshop but don’t make assumptions that all will be included or necessary.
Divide your team into working groups and have them work on the following activity:
· Identify and document the key project roles that will participate in the implementation or upgrade for both the customer and consultant team.
· Annotate each role with a short functional description.
· Identify who has already been selected for the role.
How this activity works:
· Review the roles for the project and use as the standard roles that may be included in the methodology that is being used by your client. If the client doesn’t have a methodology, it is up to you to present some options.
· In defining project roles consider:
§ What roles are actually needed for this project?
§ What departments or units should supply the resources?
· Identify key users, or positions, that will not be on the project team but will be needed or will have significant responsibilities affecting the project. (Subject matter experts)
· Using the first-cut organization chart from the Project Organization activity make a chart of roles, which includes specific persons who will assume those roles and associated responsibilities.
Next we will define some roles and what responsibilities might be for those roles.
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